CBDOilIreland.ie is committed to providing exceptional customer service and ensuring customer satisfaction. We value feedback from our customers and consider complaints as an opportunity to improve our products and services. This Complaints Policy outlines our approach to handling and resolving customer complaints promptly, fairly, and effectively.
Definition of a Complaint:
- A complaint is any expression of dissatisfaction by a customer regarding our products, services, or the conduct of our employees or contractors that requires a response.
Complaint Handling Process:
2.1 Receipt of Complaints:
- Customers may lodge a complaint by contacting our customer support team through designated communication channels such as email, phone, or our website’s contact form. Complaints may also be received in person at our physical location.
2.2 Acknowledgement:
Upon receiving a complaint, we will acknowledge its receipt within [24/48] hours, either verbally or in writing, to confirm that the complaint has been received and is being addressed.
2.3 Investigation and Resolution:
We will thoroughly investigate all complaints to understand the issues raised and determine an appropriate course of action. This may involve gathering additional information, contacting relevant parties, or consulting internal records.
2.4 Timely Resolution:
We aim to resolve complaints as quickly as possible. While the resolution time may vary depending on the complexity of the complaint, we strive to provide a response or proposed resolution within [5/10] business days of receiving the complaint. If we require more time to investigate and resolve the issue, we will keep the customer informed of the progress and provide regular updates.
2.5 Fair and Impartial Assessment:
Complaints will be assessed objectively and impartially. We will consider all available information and evidence to reach a fair and reasonable resolution. If necessary, we may seek independent expertise to assist in the assessment process.
2.6 Communication and Updates:
Throughout the complaint handling process, we will maintain open and transparent communication with the customer. We will provide updates on the progress of the investigation, the expected resolution timeframe, and any actions taken to address the complaint.
2.7 Resolution Options:
Once the investigation is complete, we will provide the customer with a resolution proposal. This may include corrective actions, compensation, refunds, replacements, or any other appropriate remedies to address the customer’s concerns. We will work collaboratively with the customer to find a satisfactory resolution.
2.8 Confidentiality and Privacy:
We will handle all complaints with the utmost confidentiality and respect for the customer’s privacy. Customer information will only be shared with individuals involved in the complaint resolution process on a need-to-know basis.
Escalation:
- If a customer is not satisfied with the proposed resolution or the handling of their complaint, they may request further escalation. We will provide information on how to escalate the complaint to a designated senior manager or an alternative dispute resolution process, if available.
Continuous Improvement:
- We view complaints as an opportunity to learn and improve. We will analyze the root causes of complaints and take appropriate actions to prevent similar issues from recurring in the future. Complaint data will be regularly reviewed to identify trends and areas for improvement in our products, services, and customer experience.
Training and Awareness:
- We will provide training to our employees and contractors on complaint handling procedures and the importance of customer satisfaction. Regular communication and reminders will be shared to ensure that all staff members are aware of and follow this Complaints Policy.
Conclusion:
By implementing this Complaints Policy, CBDOilIreland.ie aims to demonstrate our commitment to addressing customer concerns promptly, fairly, and with a focus on finding satisfactory resolutions. We encourage customers to provide feedback and voice their complaints, as it helps us improve our offerings and deliver an exceptional customer experience.
